Cost allocation · FDS support · U.S. public housing authorities
Replace the outside-owned allocation workbook with an agency-owned methodology model.
Apportix helps PHAs turn GL/TB exports, prior workbooks, cost pools, basis inputs, support files, and review decisions into a documented allocation methodology your finance team can approve, run, explain, and preserve.
Synthronix can run the first cycle through Apportix and return the workbook, support package, reconciliation, and draft journal-entry output for review.
Built around your GL.·Not replacing it.·Not HUD submission.·Finance approves the method.
01Why this matters
A housing authority can receive the schedules every year and still not own the methodology behind them.
If the logic lives in a consultant workbook, an outside accountant's process, an old spreadsheet, support folders, review notes, or one person's memory, the agency is borrowing the explanation.
That works until someone asks why.
Apportix gives the method a home.
02How it works
Method first. Cycle second.
Model preserved after that.
This is the shape of the work, not a software tour. The first cycle is where the truth comes out, in your actual files.
Figure out the method
You provide the evidence you already have. Apportix intakes the workbook and surfaces what the current method appears to be.
- Prior workbook, GL, and trial balance
- Account, FDS, and dimension candidates
- Method surfaces from your actual data
Approve, then run
Finance reviews the candidates, structures pools, bases, and rationale, attaches support, and approves the method. Then the cycle runs.
- Candidate review: accept, edit, dismiss
- GL-led allocation schedules
- Run locks only after human approval
Own it and repeat
You get the package back, and the approved model is preserved. Next cycle starts from the model, not a blank workbook.
- Workbook, support detail, reconciliation
- Draft journal-entry output for review
- Preserved model for the next cycle
We can work two ways. If your method is already clean, we run the cycle from it. If it lives in a workbook, a consultant process, or someone's memory, the first phase includes a methodology foundation before the run.
03What Apportix does
What Apportix helps turn into a model.
Your agency already has the raw material. Apportix structures it into a documented methodology the finance team can run, explain, and preserve.
04Explain this number
One number should show its ancestry.
Pick any allocated amount. Apportix can show where it came from and why, all the way back to the source transaction. That is the difference between a calculation and a model you can defend.
01 · Source
Source GL activity
The allocated amount begins as real transactions in the general ledger. Apportix reads the GL and trial balance you provide. It does not change them.
Hover, click, or use arrow keys to walk the lineage
05What it is not
Apportix is not:
Finance and management approve the method.
06Two first steps
Pick the real first step.
There are two very different ways to start, and they are not the same scope. One is execution. The other is model ownership.
Initial Allocation Cycle
Your methodology is documented, your basis inputs are stable, and your review process is clear. We configure the current method and run it.
- Configure the current method
- Run the first cycle through Apportix
- Workbook, support, and reconciliation
- Draft journal-entry output for review
- Model preserved for the next cycle
Most common first step
Methodology Foundation + Initial Allocation Cycle
The method is scattered across a consultant workbook, an outside process, or staff memory. We turn that evidence into a reviewable, agency-owned model, then run the cycle.
- Intake the workbook and identify candidates
- Structure pools, bases, rationale, and support
- Finance reviews and approves the method
- Run the first cycle and return the package
- Agency owns the preserved model
Recurring Operate. Once the model is built and approved, future cycles run from the preserved model. Most agencies run annually. Semiannual and quarterly cadences are available.
Pricing is scoped to complexity, not seat count. Request a scope for your agency.
07Security and procurement
Built for a finance environment.
Public agency data needs handling that procurement and IT can sign off on. Apportix is built on a modern, isolated, auditable stack.
Founder-led implementation, with CPA and PHA finance support for methodology review. That matters for CFOs. The method gets a second set of finance eyes before it is approved.
08Questions buyers ask
The honest answers.
No. Apportix surfaces candidates, structures them, and presents options. Your finance team reviews, edits, and approves. The final methodology is a human decision, documented and locked.
No. Apportix reads GL data. It does not write to your ledger, replace your ERP, or touch your chart of accounts. Schedules trace back to GL accounts. Draft journal entries are produced for your team to review and post through your own system.
No. Apportix maps allocated amounts to FDS lines and produces supporting schedules. Your agency submits through REAC. We do not access your HUD systems or submit on your behalf.
Not necessarily. Many agencies use fee accountants and outside CPAs. Apportix helps turn whatever method those partners deliver into an agency-owned, documented model. The deliverable becomes something your team can explain, defend, and rerun, regardless of who did the original work. Consultants and fee accountants are not the enemy. The black box is.
The first engagement is done-for-you. We run the first cycle using your data. Your team reviews and approves, but they are not operating software on day one. If you move to self-operated later, Apportix is built for finance users, not developers.
Pricing is scoped to complexity, not seat count. A mid-sized authority with a clean method is a different scope than a JPA with 200 programs. We scope after a discovery call. No published tiers. No per-user fees.
Start with a scoped first cycle.
Not a generic demo.
Show us the shape of your current workflow. Who builds the package, where the method lives, what files support the basis, who reviews it, and how often the cycle runs. We will tell you whether you need execution or a methodology foundation.
Apportix is built by an operator who spent years inside a public housing authority, building the payment portals, compliance tools, and reporting systems that PHA finance runs on.